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You have selected free tutorial of the Microsoft Corporation for the Microsoft Office Specialist (MOS) :
77-421: OneNote 2013
Topics : Manage the OneNote environment (25–30%) : Manage page layout•Combine and rearrange containers, collapse and expand paragraphs and lists, insert background images, work with templates, set page layout options
Microsoft Help:-
Apply a OneNote template to a page
Many Microsoft Office suite applications have come and gone over the years, but none became one of the core Office apps alongside Word, Excel, and PowerPoint like OneNote has. Over the course of its decade in the Office suite, OneNote has become a killer application on many levels, and particularly OneNote 2013 with its SkyDrive cloud integration and instant sync.
Logging in to OneNote
- 1. Open OneNote 2013. A small window appears.
- 2. Click or tap the Sign In button.
- 3. Enter the e-mail address and password for your Microsoft account and click Sign In.
What is OneNote Introduction / Features with OCR - built-in technology / Overview
Tour of OneNote Interface
The OneNote interface is broken up into several major sections, as you can see from undernoted video, and as described in the following list:
- Quick Launch bar: A staple of Office suite apps, this bar comes by default with three command icons on it: a Back button that works much like a Back button on a web browser, Undo that lets you undo the last action, and Dock to Desktop that places the OneNote interface as a sidebar to the right side of your desktop.
- Ribbon: Office has had a Ribbon since the Office 2007 suite. The OneNote 2013 Ribbon has changed significantly in the latest version of the app, and I discuss it in the next section.
- Notebook drop-down menu, section tabs, and Search bar: Use these items to change notebooks, switch between sections, or search for content within your notebook.
- Current Page pane: This pane shows the page you’re currently taking notes on.
- Pages sidebar: All pages within the current section are listed here with an Add Page link at the top. New pages are appended to the bottom of the list.
OneNote 2013 Tutorial The Ribbon
The Office Ribbon was introduced in Office 2007 and was modified somewhat in Office 2010, mainly to replace the Office button with the File tab. The Office 2013 Ribbon has been modified in more dramatic fashion, not just visually but also to make it easier to use the suite on touchscreens. The following sections show you how the Ribbon is organized by tabs and gets you up to speed with what’s different this time around.
the default tabs of Ribbon are as follows:
- File: File-related options, as well as app options, are accessible here. This is where you share, export, and otherwise manage notebook files.
- Home: Here you’ll find the most-used options, including clipboard-centric options, the Format Painter, formatting options, and tabs.
- Insert: From this tab, you can insert non-OneNote objects into your notes.
- Draw: Touchscreen-related options live here, including pens, highlighters, and other ink-related options.
- Review: Options related to document review, such as tracking changes depending on who made them, are housed on this tab.
- View: Change the view of your notes on this tab.
The Ribbon Display Options button: Click or tap this button, which looks like an up arrow in a box, to access new options for the Ribbon, including the following:
- Auto-hide Ribbon: Just as Windows allows you to autohide the desktop taskbar and the Windows 8 charms are auto-hidden by default, OneNote and other Office apps now allow you to auto-hide the Ribbon so that you can click or tap the thin bar at the top of the screen to summon the Ribbon and then click or tap back into the document to make it go away.
- Show Tabs: Choose this to see only the Ribbon’s tabs, increasing the size of the note-taking display significantly. To show a tab’s Ribbon, click or tap it once; click or tap the tab again to hide the Ribbon.
- Show Tabs and Commands: This option — the default — shows the full Ribbon, with tabs and commands.
The Office Ribbon breaks up commands by category, grouping similarly themed items together in sections. The sections of the Home tab’s Ribbon, along with summaries of the commands within each
Move OneNote File at drive / share / Setting Property dialogue box / No Save Option /
Add different type of files / insert audio video / setting for play /
OneNote allows you to record on the fly and add audio and video clips to your notes right from the OneNote Ribbon. You can also embed prerecorded clips by using the Ribbon’s Insert tab. The following sections show you how to perform both functions.
You can embed an audio or video clip into your note as a file attachment so that people can double-click or double-tap the icon for the file to view or listen to it. To embed an existing clip to your note, follow these steps:
- 1. Open a page in your notebook section and position your cursor where you want the embedded file’s icon to appear.
- 2. Select the Insert tab from the OneNote Ribbon and click or tap the File Attachment button with the paperclip icon on it.
- 3. Browse to the location of the clip, select it, and click or tap Insert.
Embed excel / edit excel /
Inserting Excel data
OneNote lets you add entire spreadsheets to notes, and you can also choose from charts or tables within the spreadsheet to add to your note individually. As long as you don’t insert the data as a printout, you can even edit that data later if necessary. The following sections show you how to work with Excel data in these various ways.
- Insert existing spreadsheet data: You can insert an entire sheet from Excel into your note. All cells that either have information in them or are between cells that do will be inserted. You can also choose to just add individual charts or tables from a spreadsheet. Here’s how to perform these actions:
- 1. Open your note and place your cursor in a note page where you want the Excel content to appear. The content will appear below and to the right of the cursor.
- 2. Select the Insert tab and click or tap the Excel icon and choose Existing Excel Spreadsheet from the drop-down list. The Excel icon won’t appear in OneNote if Excel is not installed on the same PC that OneNote is installed on. If you don’t have Excel on your current machine, use the File Attachment button instead. A Browse window appears.
- 3. Browse to the file you want, select it, and then click or tap Insert. The Insert File window appears with several options on it.
- 4. Select Insert Spreadsheet or Insert a Chart or Table. If you choose Insert Spreadsheet, the spreadsheet appears in your note, and you can ignore the rest of this list. If you choose Insert a Chart or Table, the Custom Insert window appears,
- 5. Select the charts and/or tables that you want to appear in the note and click or tap OK. The charts and/or tables you select appear in your note.
- Insert new Excel content: If you’re working in a note and see the need for a new spreadsheet, table, or chart, just follow these steps to create a new one right in your note:
- 1. Open the note you want to add a spreadsheet, chart, or table to and position your cursor in the note where you want the content to appear. The Excel content will appear below and to the right of the cursor.
- 2. On the Insert tab, click or tap the Excel icon and then choose New Excel Spreadsheet from the drop-down menu that appears. A blank Excel content box appears in the note.
- 3. Open Excel by clicking or tapping Edit, which is located at the upper left of the drawing.
- 4. Create your spreadsheet, chart, or table and then click or tap Save in Excel to save it and close Excel. The new Excel content appears in the formerly empty box in OneNote.
- Editing Excel data : As long as you don’t insert Excel data as a printout, you can edit it after it has been inserted into or created in your note. To edit Excel data, follow these steps:
- 1. Right-click or press and hold on the spreadsheet, chart, or table in your note and choose Edit from the menu that appears. Excel opens the content for editing.
- 2. Edit the spreadsheet, chart, or table in Excel and click or tap Save in Excel to save it and close Excel. The spreadsheet updates itself in OneNote.
send to onenote from word - rint to onenote - reach to quick note/
One of the beautiful features of OneNote is its ability to accept file and document types of all kinds, including those from other Microsoft Office apps. Because OneNote is currently the only Office app on iOS and Android platforms, if you want to access non-OneNote Office data on those devices you can use OneNote to do so. In some cases, but not all, you can even work with that data.
how to insert and work with file content from other major Office apps as well as how to use the Send to OneNote Tool to capture screen shots and write quick notes.
You can insert Office documents into OneNote easily, and you have three major options available to you to do so: as a printout, as an attachment, or manually as raw data. The following sections describe how to insert data using these methods in general.
Inserting data as a printout
When you insert data as a printout, OneNote treats it just like a real printout in a real binder. Because the printout is a static image,
Here’s how to add a Word document as a printout in your note:
- 1. Open your note and place your cursor in a note page where you want the printout to appear. The printout appears below and to the right of the cursor.
- 2. Select the Insert tab and click or tap File Printout.
Inserting data as file attachments
You can insert Office documents as attachments, which embeds an image of the icon for the associated Office app and the name of the file. You then double-click the icon to open it in its default app. To do so, follow these steps:
- 1. Open your note and place your cursor in a note page where you want the attachment to appear. The attachment appears below and to the right of the cursor.
- 2. Select the Insert tab and click or tap File Attachment with the paperclip icon on it. A Browse window appears.
- 3. Browse to the file you want, select it, and then click or tap Insert.
- 4. Select Attach File.
Inserting file data manually
If you want to insert individual elements of a file from another Office app into OneNote, you can. You may or may not be able to work with the item that you’re pasting into OneNote, but you can get it in there; simply copy the content in the open document in the other Office app and paste it into OneNote wherever you want it.
if you want to add an individual image from a Visio file, you can paste it in, but you won’t be able to resize it or otherwise work with it as you can in Visio. On the other hand, if you insert text, you will be able to edit it.
They look cool but can’t be edited other than moving or deleting them.
Managing Office Data
Manipulating the data inserted into notes from other Office apps differs depending on the app. Some apps’ data, such as data from PowerPoint, can’t be edited at all, whereas some data can be edited by opening the data for editing in the original app. The following sections describe how to manipulate major data types from the most popular Office apps.
Inserting word data as text
If you manually copy text from a Word document and paste it into OneNote as described earlier in the chapter, you can still edit that text in OneNote 2013 and even in other versions of OneNote, such as OneNote Mobile for iOS or Android. Following are a few tips for working with manually inserted Word data:
The text retains its formatting for the most part in OneNote 2013, accessing it via Android strips the formatting except for some colors and highlighting.
You can retain the formatting appearance even if you make changes via a more limited app such as OneNote Mobile for Android. If you keep your changes within existing lines and don’t make too many new lines, the lines you do change will retain their previous format.
If your document looks like dog food when you open it again in OneNote 2013, use the Format Painter to tweak formatting as necessary or, as a worst-case scenario, open the file in Word and re-edit it there.
Inserting Excel data
OneNote lets you add entire spreadsheets to notes, and you can also choose from charts or tables within the spreadsheet to add to your note individually. As long as you don’t insert the data as a printout, you can even edit that data later if necessary. The following sections show you how to work with Excel data in these various ways.
- Insert existing spreadsheet data: You can insert an entire sheet from Excel into your note. All cells that either have information in them or are between cells that do will be inserted. You can also choose to just add individual charts or tables from a spreadsheet. Here’s how to perform these actions:
- 1. Open your note and place your cursor in a note page where you want the Excel content to appear. The content will appear below and to the right of the cursor.
- 2. Select the Insert tab and click or tap the Excel icon and choose Existing Excel Spreadsheet from the drop-down list. The Excel icon won’t appear in OneNote if Excel is not installed on the same PC that OneNote is installed on. If you don’t have Excel on your current machine, use the File Attachment button instead. A Browse window appears.
- 3. Browse to the file you want, select it, and then click or tap Insert. The Insert File window appears with several options on it.
- 4. Select Insert Spreadsheet or Insert a Chart or Table. If you choose Insert Spreadsheet, the spreadsheet appears in your note, and you can ignore the rest of this list. If you choose Insert a Chart or Table, the Custom Insert window appears,
- 5. Select the charts and/or tables that you want to appear in the note and click or tap OK. The charts and/or tables you select appear in your note.
- Insert new Excel content: If you’re working in a note and see the need for a new spreadsheet, table, or chart, just follow these steps to create a new one right in your note:
- 1. Open the note you want to add a spreadsheet, chart, or table to and position your cursor in the note where you want the content to appear. The Excel content will appear below and to the right of the cursor.
- 2. On the Insert tab, click or tap the Excel icon and then choose New Excel Spreadsheet from the drop-down menu that appears. A blank Excel content box appears in the note.
- 3. Open Excel by clicking or tapping Edit, which is located at the upper left of the drawing.
- 4. Create your spreadsheet, chart, or table and then click or tap Save in Excel to save it and close Excel. The new Excel content appears in the formerly empty box in OneNote.
- Editing Excel data : As long as you don’t insert Excel data as a printout, you can edit it after it has been inserted into or created in your note. To edit Excel data, follow these steps:
- 1. Right-click or press and hold on the spreadsheet, chart, or table in your note and choose Edit from the menu that appears. Excel opens the content for editing.
- 2. Edit the spreadsheet, chart, or table in Excel and click or tap Save in Excel to save it and close Excel. The spreadsheet updates itself in OneNote.
Inserting data from Outlook
You can insert Outlook e-mail data into a OneNote page, but you have to do so from Outlook rather than from OneNote. Here’s how to insert an e-mail from Outlook:
- 1. Open Outlook and select the e-mail you want to add to your note.
- 2. Click or tap the OneNote button in the Move section of the Outlook Home tab. Instead of Steps 1 and 2 above, you can also right-click or press and hold on an e-mail and choose OneNote from the context menu that appears. The Select Location in OneNote window appears asking which notebook, section, and page you want to add the e-mail to.
- 3. Browse to the note you want to insert the e-mail into and then click or tap OK. The e-mail is pasted into your note with formatting intact and header information inserted into a small table at the top.
Adding External Data with the Send to OneNote Tool
Over the course of OneNote releases, the Send to OneNote Tool grew from being a simple tool for clipping, or saving, a portion of a screen to include in a note or to share with others to being a tool that you can use for sending information from one program to another or for starting a quick note.
Checking out the OneNote tool interface The Send to OneNote Tool interface includes three buttons and a couple of links. By default, the tool starts when you start OneNote, has its own system tray icon, and even has its own taskbar icon for easy access. there are three big buttons on the tool, plus an Exit link and a check box that you can check or uncheck depending on whether you want the tool to start when you start OneNote. The buttons are as follows:
- Screen Clipping: Use this tool to open the clipping tool, which allows you to capture all or part of the PC screen to add to OneNote or share with others. See the next section for information on capturing screen clippings and sharing them.
- Send to OneNote: The icon for this tool changes significantly depending on where you are. it's shows how the tool looks when viewing from Internet Explorer Excel, PowerPoint, and Word, respectively. You’ll see the last icon if you can’t send anything currently open on your desktop. For example, if you only have Microsoft Paint open, you’ll see this grayed-out icon. If you also have Word open in addition to Paint, you’ll see the Word icon, even if Word isn’t the app you’re currently viewing.
- New Quick Note: Quick notes allow you to jot down a note that you don’t want to worry about organizing yet. See the "Taking quick notes" section near the end of the chapter for information about quick notes and how to use them effectively.
Capturing screen clippings
Screen captures, or clippings, are useful in all sorts of cases, from showing someone your favorite desktop background to creating documentation — even books such as this one — that shows things that may be hard for your readers to visualize and to help them orient themselves to the tasks you’re discussing. Although for years you’ve been able to capture a screenshot with the Print Screen keyboard button, you can capture only the entire screen with that key or press Alt+Print Screen to capture just the active window. Those were your two choices. With the Screen Clipping tool in OneNote, you can highlight just the part of the screen you want to capture and grab it so that you don’t have an extra step of cropping out parts of the screen or window that you don’t want. You are thus essentially cropping the shot as you take it. Here’s how:
add page - open pdf - copy from pdf and paste to onenote page / manage paragraph format /
recording
Audio & Video: Set the audio recording and video recording settings here, such as devices, input, codec, format, and profile. Check the check box at the bottom to allow searching of audio and video recordings for certain words, making OneNote’s search capabilities even more powerful.
No matter where you and your PC are, you can record audio or video to add to your notes. This can be useful in anywhere something is happening that you want to record and keep in a note. The process for recording a video and audio clip is the same except for the button you press to start the recording. Here’s how:
- 1. Open a page in your notebook section and position your cursor where you want the recorded file’s icon to appear.
- 2. Select the Insert tab on the Ribbon and click or tap Record Audio or Record Video. The clip begins recording. For a video, you’ll see the video appear in a small window. Notice that the Ribbon adds an Audio/Video tab that includes recording and playback controls.
- 3. Click or tap the Stop button with a big square on it to stop recording.
- 4. Hover your mouse over the clip’s icon to see playback controls. You can also use the See Playback button (you won’t see anything for an audio clip, despite the button’s name).
Adding Note to a page / box moving of note / bullet = - space bar
Pages/ multiple / sub ages - draggung
create new / naming page / pin unpin previous file / close file from push pin / than delete file from mydocuments , onenotebook folder
https://youtu.be/_niVCzrH5Io?list=PLw8vRcX_B6Qgusz_EbqXrBwoIZh6kNGiW
section/ new section (+) / rename / move section on draging/ create sub section - right click at RHS lank section of (+) - click sub section / make it child on any required section on dragging sub section on it / to delete any section and sub section - right click on it and click delete / how to restore it - go to history tab -
pics image and box frame adjustment by + sign hold press drag /
capture screen clipping / for web screen shot - there is three note on task i.e. quick note - screen note - cli not - onlicking clip note and graging selection of web page quicknote apprear with dilog box to save locator - click on required folder page on one note to send /
files attach
math / open quicknote from pushpin- add section - add page- click insert - click pi icon of equation - select the preset fomula from drop down to insert on onenote page / create fomula from scratch and insert symol - font e t c - / details about symbols /
format text/ mini tool bar - seclect - release / explanation of minitool bar / home - formatting ribon to format basic
painter/ get format painter from minitool bar or home tab ribon
style/ insert style of selected text obbject from builtin style from minitool bar / or do dame things from home tab rion select style to format / explain onenote option dialog ox for default setting /
numbering - bullets -
spelling / review tab spell checker /
views / coutomise the tool box icon at RHS ook like icon which show of list ox to select the view customization of tool bar. / explanation of view tab ribon/ on clicking new window it's oen coppy of cotent in now window / rule line application from view tab ribon/
linked note
find / Search box explanation
tag` todo tag
use template / insert ta and new template - page template- select bbuilt in template -
save template RHS Save current page as template
Creating a template is as simple as designing a note and saving it as a template. Follow these steps to do so:
- 1. Design a note that you want to turn into a template. Consider putting generic information in the template version of the note rather than specifics. For example, you can put "First Name" instead of your actual first name.
- 2. Select the Insert tab and click or tap the Page Templates button. The Templates pane appears at the right side of the OneNote window.
- 3. With the note you want to turn into a template open, select the Save Current Page as Template link on the Templates pane. A dialog box opens, prompting you to name the template. You can click the check box to make the template the default template for all new notes in the current section.
- 4. Enter a name for the template and click Save. If this is your first saved template, a new category called My Templates appears on the Templates pane with your new template beneath it. All future templates that you save will appear here as well.
Default template
Templates are essentially notes that are preformatted so that you can basically fill in blanks to create a professional-looking note. The following sections give you the skinny on the default OneNote templates and show you how to use them.
OneNote 2013 comes with a number of templates that you can use to quickly create new notes; these default templates fall into the following five categories:
- Academic: OneNote was designed for students to take notes, and although the program is useful for anyone, students taking notes are still a key strength of the software. These templates can show you what you can do with lecture notes, whether you want simple or advanced notes or templates specifically designed for math or history classes.
- Blank: This category includes various sizes, types, and colors of blank paper. Whether you want postcard size, legal size, or ruled paper like you see in actual notebooks, you can choose from more than a dozen sizes and styles and even change the background color of the paper.
- Business: Meeting notes are the focus of this category. Whether you want simple, personal, or formal meeting notes, these templates make it easy to take and organize your meeting notes.
- Decorative: If you want to add some pizzazz to your notes, you’ll like this category, which has dozens of decorative note paper styles similar to the specialty paper you can buy in office supply stores. Most of these include graphical elements either in the title bar of the document, down the left margin, or all over the page.
- Planners: The smallest of the categories, planners include several to-do list templates that come with graphical elements and check boxes by default. Some include multiple lists separated by priority or project, as well as a single to-do list.
Using templates in OneNote is easy and gives you a major shortcut to a nicely formatted note. Follow these steps to start a new note using a template:
- 1. Open a new page in OneNote and select the Insert tab.
- 2. Click or tap the Page Templates button. The Templates pane appears at the right side of the OneNote window If you click or tap the down arrow on the Page Templates button instead, you’ll see shortcuts to templates you’ve used previously, as well as a shortcut at the bottom of the list to open the Templates panel. Use these shortcuts to avoid having to open the Templates pane at all.
- 3. Click or tap the black downward-pointing arrow next to a category on the Templates pane to see the templates in that category.
- 4. Select the name of a template to apply it to the currently open page.
You can set a template to be the default template for all new notes in a given section. To do so, follow these steps:
- 1. Open a page and apply the template that you want for that page.
- 2. Select the Insert tab and click or tap the Page Templates button. The Templates pane appears at the right side of the OneNote window.
- 3. Select a template from the drop-down list at the bottom of the Always Use a Specific Template section of the Templates pane.
Page setup
back ground
ackground graphics insert picture - right click -set bback ground
row column
insert table as excel / lay out - convert the tale to excel/ edit LHS to corner
insert table
format table
pen mode/ draw tab ribon
convert - draw - ink to text
Among the cooler features of OneNote are its ink technologies that enable you to use a stylus or even your finger to literally write notes on the screen. If you want to include these notes in a report or other professional document, however, you’ll probably want to turn your handwriting — no matter how lovely it is — into text that can be formatted. Follow these steps to turn your ink notes into text:
- 1. Open a note page with handwriting on it or use the Draw tab to write something on a blank space on a note.
- 2. Select the Draw tab if it’s not selected already and click or tap the Ink to Text button.
OneNote automatically converts anything it sees as "textlike" into text. You can then format, copy, cut, or otherwise work with the "text" as usual.
manipulate convert size drag ink paint selection
convert to math draw ink to math/ design tab equation
send note home tab email page / file tab select mail/
meeting
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