You have selected free tutorial of the Microsoft Corporation for the Microsoft Office Specialist (MOS) :
77-421: OneNote 2013
Topics : Share and collaborate with other users (15–20%) : Share OneNote content via email•Send notebooks via email, configure OneNote email options, invite others to view notebooks, send pages via email in shareable formats, send to a blog
invite others to view notebooks
Sharing via OneNote 2013 To set up a notebook for use by multiple people and to invite them to it using OneNote 2013, follow these steps:
- Open the notebook you want to share with OneNote 2013. The notebook you’re sharing can’t be a local computer that other users don’t have access to. Advanced options such as SharePoint work much the same as SkyDrive,
- Select the File tab and choose Share. The Share Notebook pane appears at the right,
- Choose from the following options:
- Invite People: Click this link to invite people by e-mail. You can allow recipients to view or view and edit the note via the drop-down box to the right of the field where you input e-mail addresses or names, but you must choose the same option for all of them. Lastly, you can add a personal message and select a check box if you want to require users to log in with a Microsoft account. If you want to allow some people to edit and some people to just view a file, share first with one group and then share again with the other using the appropriate permission in the drop-down menu.
- Get a Sharing Link: Choose this option to get a link that you can share with others via whatever method you choose, be it by posting to a web page, using a social media network such as Facebook, using instant messaging, or posting a link on a web page. If you want to enable editing only for certain participants and not others, share the Edit link with those you want to be able to edit the document and share the View link with those you don’t want to be able to edit it. One significant item that’s present in OneNote Web App that isn’t present here is the Share Via Facebook, LinkedIn, or Twitter item. You can still share via these networks by grabbing a link here and sharing it on the desired network.
- Share with Meeting: Select this option to share with an Outlook meeting. The meeting must be in process and must have note-sharing enabled. For more information, see Outlook 2013 For Dummies by Bill Dyszel.
- Move Notebook: This option leads only to a link that explains the logistics of moving notebooks that are already shared and how this can cause problems with syncing.
Configure e-mail option
At the time of this writing, sharing via the Windows 8 touchenabled version of OneNote is a pretty limited affair — you can share via e-mail or choose to open the note in OneNote 2013 and share from that app, but that’s it. To share from OneNote for Windows 8, follow these steps:
- Open the notebook to share in OneNote for Windows 8. This version of OneNote can be opened only from the Start screen and can be used only with Windows 8.
- Access the Share charm. The Share pane slides in from the right.
- Choose one of the following two options:
- Mail: If you choose Mail, a pane appears showing a new e-mail in the Windows 8 Mail app already including the notebook as an attachment, If you haven’t set up your Mail account yet, you’ll first see a pane requesting your Microsoft account information.
- OneNote: Choose this item to send the current page to the same notebook and section as a new page. A pane slides in from the right with which you can rename the new page if you like as well as a text field that you can use to add a note to the new page.
Configure E-mail option
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