You have selected free tutorial of the Microsoft Corporation for the Microsoft Office Specialist (MOS) :
77-421: OneNote 2013
Topics : Organize and find notes (20–25%) : Search for content in OneNote•Search for content across notebooks, sections, and pages; display search results panes, search indexed recordings
find / Search box explanation
Notebook drop-down menu, section tabs, and Search bar: Use these items to change notebooks, switch between sections, or search for content within your notebook.
Highlight (Ctrl+6): Dubiously useful, this tag places a small icon of a highlighter pen to the left of the item. You can use this icon any time you use a highlighter so that you can search for highlighted items later.
By default, the search scope is set to All notebooks, which means that when you type in your search string, OneNote will searchimage across all notebooks you currently have open. If you want to change the scope, click the Search Scope arrow next to the Search box. You can then set the limitation of your search to the current page, section, section group current notebook or all notebooks. Then enter your search term. OneNote will immediately begin displaying a list of the results of your search and navigate to the first hit. You can click on any of the results to have OneNote instantly take you to the page where it’s found. Each search result is highlighted in Yellow for easy recognition. OneNote even keeps a list of your most recent searches handy so you don’t always have to type it in.
- To begin a search by using the keyboard, simply press
and begin typing your search string.
- You can also press
to narrow your search scope to the page you’re currently viewing.
- If you’re using an older operating system that does not currently support Windows Desktop Search, your searches might be slow. To speed up searches you can install WDS. To install or verify whether WDS is installed, click File –> Options –> Advanced. Look at the Install Instant Search button beneath the Search category. If it’s enabled, you don’t currently have WDS installed. Click the button to install it. If it’s disabled, it means it’s already installed and functioning.
- When searching for a word, OneNote will search for all forms of the word. For example, if you are searching for the word jump, OneNote will find jump, jumps, jumped, jumping, etc. If you encapsulate the word in quotes, it will only find the exact match of the word.
- To step through the hits while the results are visible, press
. The following search control will appear at the top-right of the window, just above the page tabs. image Click the forward/back buttons to navigate through each occurrence of the search string on the page. To get back to the original search results, press
- You can use the following operators to filter your search results: OR, AND. They must be entered in ALL CAPS.
- Due to a limitation of Windows Desktop Search, OneNote cannot support substring searches or wildcard searches.
- Due to slow performance reasons, the searching capability in audio and video is disabled. If you would like to enable it, be aware that it may slow the results. Click File –> Options –> Audio and Video –> click the Enable searching audio and video for words checkbox. If you’ve previously recorded audio or video before, you may have already seen a prompt asking you if you want to enable this functionality.
find / Search box explanation
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on histotory tab You have various options for viewing versions and authors:
- Next Unread: Move to the next unread change.
- Mark as Read: Here you can choose to mark a change as read or unread, mark the notebook as read or unread, or choose to show or hide changes in the notebook altogether.
- Recent Edits: From this menu, choose the time frame of changes you want to view. You can view changes as recent as today’s changes or as far back as six months ago. The bottom option allows you to show all pages sorted by date.
- Find by Author: Access this item to show the Search Results sidebar at the right . At the top is a search field with a drop-down menu next to it that allows you to change between searching the current section, section group, the entire notebook, or all notebooks. The drop-down menu below the search field allows you to sort results by date modified or author, and a button to the right that lets you choose whether to sort from A-Z (descending) or from Z-A (ascending).
- Hide Authors: Select this item, and author information will be hidden; select it again to show the information. When viewing authors, you can see the initials of individual contributors
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