You have selected free tutorial of the Microsoft Corporation for the Microsoft Office Specialist (MOS) :
77-422: PowerPoint 2013
Topics : Create and manage presentations : Format a presentation using slide masters •Apply a slide master, add new layouts, modify existing layouts, add background images, control page numbers, insert headers and footers, modify presentation themes
Apply a slide master
- The slide master set controls the basic design of all slides in a presentation. You can make global changes by editing text and objects on the primary master and on the layout variations in the set.
- If the themes, theme colors, and theme fonts that come with PowerPoint don’t meet your needs, you can create your own and then make any combination available to all your presentations as a custom theme.
- To create your own layouts, you can manipulate existing objects on the masters. Or you can add an entirely new layout and build it from scratch.
- After setting up a presentation to look the way you want, you can save it as a design template for use as the basis for other presentations.
If you want the hyperlink / text / images/logo/sologon / any elements to appear on every slide in a presentation, you need to attach the same on the presentation’s primary slide master. To attach the same to a primary slide master object so that it appears on all the slides in the presentation:
- On the View tab, in the Master Views group, click the Slide Master button. Then in Slide Master view, click the primary master (the top thumbnail).
- Either create a text box and enter text or insert an object to which you can attach the hyperlink. TIP You cannot attach a hyperlink to the default placeholders.
- Select the text or object.
- On the Insert tab, in the Links group, click the Hyperlink button/text/images e t c .
- In the Insert Hyperlink button/text/images e t c, set up /add as as required, and then click OK.
- Switch to Reading view, and move through the presentation’s slides,
- checking for the presence of the Hyperlink button/text/images e t c . as what you have created.
add new layouts
There may be times when you need a slide with a unique layout. For example, you may want to compare three items, but there is no slide layout with three content placeholders. You can work in Slide Master view to add a new slide layout to the set of Master Slides. This saves time because you do not need to insert additional placeholders into individual slides. You create your custom slide layout with three content placeholders, then insert new slides with the custom layout, or apply the custom layout to existing slides in your presentation.
Display Slide Master view. Note: To display Slide Master view, see the section, "Open and Close Slide Master View."
Click in between the thumbnails where you want to insert the new slide layout.
Click Insert Layout. A new Layout Master appears as a thumbnail.
Click Insert Placeholder.
Click and drag across the slide where you want the placeholder. Note: See "Insert a Placeholder" earlier in this chapter. The placeholder appears. You can move, format, and resize the placeholder as needed.
Click Close Master View when finished. Slide Master view closes.
Click the Home tab.
Click the New Slide down arrow . The gallery of layouts appears. Your custom layout appears in the gallery.
modify existing layouts
using the built-in design elements of Microsoft PowerPoint 2013, you can create your own designs, themes, theme color schemes, theme font sets, layouts, and templates. Why would you want to create your own elements rather than use those that come with PowerPoint? If your organization has established a corporate or brand image through the use of a logo, a color scheme, or other visual cues, you might be required to incorporate that branding into presentations that will be presented outside the organization. Even if branding is not an issue, you might want to establish a unique look for all your presentations to identify your work.
When you create a presentation, the slides take on the characteristics of the template on which the presentation is based. PowerPoint templates use masters to determine their basic design. By default, each PowerPoint presentation has three masters:
- Slide master This set of masters controls the look of all the slides in a presentation, including the theme, text placement, background graphics, and other slide elements. The set contains a master design for most of the layouts you are likely to need when using that particular template.
- Handout master This master controls the look of any handouts you prepare for distribution to your audience.
- Notes master This master controls the look of speaker notes (if you choose to print them).
When you create a presentation, its slides assume the design of their slide masters. The slide masters contain placeholders for a title, bullet points, or other content, depending on the particular layout. Most slide masters also contain placeholders for the date and time, footer information, and slide number. The placeholders control the position of the elements on the slide. Text placeholders also control the formatting of their text.
To make changes to a presentation’s masters, you need to switch to Slide Master view by clicking the Slide Master button in the Master Views group on the View tab. In this view, the Thumbnails pane displays the primary master, which controls the base layout, followed by all the available layout variations. The layout selected in the Thumbnail pane is displayed in the Slide pane. PowerPoint adds a Slide Master tab to the ribbon and hides the tabs that aren’t needed in this view.
By using commands on the Slide Master tab, you can make the following adjustments:
- Make another set of masters available to the presentation and preserve that set so that it remains available even if it is not currently used in the presentation.
- Add a new layout with the same background, title, and footer style to which you can add your own placeholders.
- Delete or rename a selected layout.
- Specify which placeholders will be included on the selected layout.
- Select and fine-tune the theme applied to the master set.
- Control the background color, texture, and graphics.
- Set the default slide size for the presentation.
Clicking the Close Master View button in the Close group returns you to the view from which you switched to Slide Master view. You can also click any view button on the View Shortcuts toolbar at the right end of the status bar to close Slide Master view.
PowerPoint to build a presentation slide by slide. Those slides, whether shown as a slide show or printed, make up your presentation. Different types of slides (slide layouts) serve different functions in your presentation. The slide layout controls which objects a slide contains and the placement of those objects on the slide. You can learn more about layouts in Chapter 5. The structure of the presentation affects flow and visual appeal.
PowerPoint provides other slide layouts for your convenience: Two Content, Comparison, Content with Caption, Picture with Caption, and Blank. Each layout includes placeholders to position your information. Choose the layout that best presents your concepts and the associated data or graphics.
Slide layouts: Every slide has a slide layout that controls how information is arranged on the slide. A slide layout is simply a collection of one or more placeholders, which set aside an area of the slide to hold information. Depending on the layout that you choose for a slide, the placeholders can hold text, graphics, clip art, sound or video files, tables, charts, graphs, diagrams, or other types of content.
Slide layouts are templates that consist of different combinations and arrangements of placeholders. Placeholders are rectangular objects on slides that hold text, graphics, charts, tables, SmartArt, and multimedia. Slides may contain one or more placeholders. You use the various slide layouts and place content into placeholders to create your presentation. Slide layouts save you the time and trouble of designing slides from scratch.
If you decide a slide’s original layout no longer works, you can apply a different slide layout in Normal view or Slide Sorter view. This allows you to change the layout without designing the slide again. If the configuration of the new layout does not include an element from the original layout — such as a chart that you have set up — PowerPoint keeps that additional element on the slide, even with the new layout.
- Select the slide whose layout you want to change.
- Click the Home tab.
- Click the Layout down arrow .
- The Layout gallery appears.
- Click a slide layout from the gallery.
The slide changes to the selected layout.
add background images
make a slide more dramatic, you can push design limits by using either a texture or a digital picture as a background. For example, you can use a digital photo of a landscape and sunrise for a slide introducing a new idea. Typically, you would not do this for an entire set of slides because a complicated background makes a slide difficult to read and can be hard on the audience’s eyes. You can add a picture to the background of a slide in either Slide Sorter or Normal view.
- Select the slide to which you want to add a background in Slide Sorter view. Note: To select multiple slides, click the first slide, and then press while clicking additional slides.
- Click the Design tab.
- Click Format Background. The Format Background pane appears.
- Click the Fill icon .
- Click Picture or texture fill ( changes to ). The slide fills with a preset texture. A Click the Texture button to apply a texture to the background.
- Click File. The Insert Picture dialog box appears.
- Click the folder that contains the picture file you want to insert.
- Click the picture file.
- Click Insert. The Insert Picture dialog box closes and the picture becomes the background.
- Click the Picture icon to apply color corrections to the picture. You can click Apply to All to apply the background to all slides in the presentation.
control page numbers
Footer, Date, and Slide Numbers The Date placeholder positions the date on slides; the Page (#) placeholder provides page numbers on slides; the Footer placeholder provides a footer on the slides.
Using Headers and Footers Headers and footers provide a convenient way to place repeating text at the top or bottom of each slide, handout, or notes page. You can add the time and date, slide number or page number, or any other information that you want to appear on each slide or page, such as your name or the title of your presentation. The PowerPoint Slide Masters include three placeholders for such information:
- The Date area can be used to display a date and time.
- The Number area can be used to display the slide number.
- The Footer area can be used to display any text that you want to see on each slide.
In addition, Handout and Notes Masters include a fourth placeholder, the Header area, which provides an additional area for text that you want to see on each page.
Although the Date, Number, and Footer areas normally appear at the bottom of the slide in the Slide Masters, you can move them to the top by switching to Slide View or Slide Master View and then dragging the placeholders to the top of the slide.
Adding a date, number, or footer to slides To add a date, slide number, or footer to your slides, follow these steps:
- Click the Insert tab on the Ribbon and then click the Header and Footer button (found in the Text group). The Header and Footer dialog box appears, If necessary, click the Slide tab so that you see the slide footer options
- To display the date, select the Date and Time check box. Then select the date format that you want in the list box beneath the Update Automatically radio button. Alternatively, you can select the Fixed radio button and then type any text that you want in the Fixed text box. The text that you type appears in the Date area of the Slide Master.
- To display slide numbers, select the Slide Number check box.
- To display a footer on each slide, select the Footer check box and then type the text that you want to appear on each slide in the Footer text box. For example, you may type your name, your company name, a subliminal message, or the name of your presentation.
- If you want the date, number, and footer to appear on every slide except for the title slide, select the Don’t Show on Title Slide check box.
- Click Apply to All.
Adding a header or footer to notes or handouts pages To add header and footer information to notes or handouts pages, follow the steps described in the preceding section, "Adding a date, number, or footer to slides," except click the Notes and Handouts tab after the Header and Footer dialog box appears. Clicking this tab displays a dialog box that’s similar to the Header and Footer dialog box for Slide, except that it gives you an additional option to add a header that appears at the top of each page. After you indicate how you want to print the Date, Header, Number, and Footer areas, click the Apply to All button.
Editing the header and footer placeholders directly If you want, you can edit the text that appears in the header and footer placeholders directly. First, display the appropriate Master — Slide, Handout, or Notes. Then click the date, number, footer, or header placeholder and start typing. You may notice that the placeholders include special codes for the options that you indicated in the Header and Footer dialog box. For example, the date placeholder may contain the text if you indicated that the date should be displayed. You can type text before or after these codes, but you should leave the codes themselves alone.
insert headers and footers
It is a good practice to see what your slides look like before you use resources for printing. Slides with colorful or dark backgrounds can use a lot of printer ink, and color printers are expensive to operate. You can use the Print Preview feature to see what your printout looks like before printing so you do not waste these resources. Print Preview has options that allow you to see what your printout will look like: slides, black-and-white slides, notes, outline, and so on. You can preview any of these options before printing
- Click the File tab to show Backstage view.
- Click Print. PowerPoint displays the slide show in the Print Preview view. ----You can navigate through the pages. ---- You can zoom in and out.
- Click Edit Header & Footer. The Header and Footer dialog box appears.
- Click the Date and time, Slide number, and Footer options to enable settings ( changes to ).
- Click Apply to All. ---- Alternatively, you can click Apply to apply the setting to only the currently visible page. PowerPoint applies your new settings and closes the Header and Footer dialog box. --- The date and slide number appear in the Print Preview.
- To change printers, click the Printer down arrow ( ).
- Click a printer. PowerPoint changes the printer.
- Click the Copies spinner ( ) or type a number into the text box to change the number of copies to print.
- Click Print. PowerPoint prints the presentation.
modify presentation themes
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