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77-422: PowerPoint 2013
Topics : Insert and format shapes and slides : Insert and format slides •Add slide layouts, duplicate existing slides, hide slides, delete slides, modify slide backgrounds, apply styles to slides
Insert and format slides
Working with the Slide Master and Edit Master tabs When you switch to Slide Master View, an entirely new tab appears on the Ribbon. This new tab — appropriately called Slide Master Throughout this chapter, I show you how to use many of the controls on this tab. For now, here’s a quick overview of each group on this tab and the controls found in them:
- Edit Master: The controls in this group let you edit the Slide Master. You can use the Insert Slide Master button to create a new Slide Master, or you can use the Insert Layout button to add a new layout to an existing Master. You can also use the Delete and Rename buttons to delete or rename Masters or layouts.
- Master Layout: The controls in this group let you edit a layout by adding or removing placeholders, the title, and footer elements.
- Edit Theme: The controls in this group let you apply a theme to a Master or a layout.
- Background: The controls in this group let you set the background for a Master or a layout.
- Page Setup: The control in this group lets you change the orientation for a page. (Unfortunately, PowerPoint doesn’t allow you to have Masters with different orientations in a single presentation. When you change the orientation of a Slide Master or a layout, the orientation of all Masters and layouts in the presentation is changed.)
- Size: The control in this group lets you select Standard, Widescreen, or a custom slide size.
- Close: This group contains a Close Master View button that returns you to Normal View.
Add slide layouts
PowerPoint includes several predesigned slide layouts that you can apply to your slide. For example, you might apply a layout that includes a title with two content sections or a picture with a caption. For best results, you should assign a new layout before adding content to your slides; otherwise, you may need to make a few adjustments to the content’s position and size to fit the new layout. If you find that you do not like a style element, you can make style changes to all slides in your presentation so that you maintain a uniform appearance throughout your presentation.
- Adding Slide Layout : PowerPoint 2013 comes with many standard layouts—enough to suit most presentations. However, one of the slides in a presentation might require a completely different layout. If the same custom layout is likely to be used more than once in a presentation, you can save time by adding the layout to the slide master set so that you can use it anytime you need it. Clicking the Insert Layout button in the Edit Master group on the Slide Master tab adds a new layout to the master set, with a title but no other content. You can then insert placeholders and arrange and format them the way you want them .
- Adding new layouts If you don’t like the standard layouts that come with PowerPoint’s built-in Slide Master, you can add a layout and customize it any way you want. To add your own layout, just follow these steps: .
- Switch to Slide Master View by choosing View➪Presentation Views➪Slide Master or Shift+click the Normal View button near the bottom right of the window.
- On the Slide Master tab on the Ribbon, click Insert Layout in the Edit Master group. A new, blank layout is inserted in the current Slide Master.
- Use the Insert Placeholder drop-down list in the Master Layout group on the Slide Master tab on the Ribbon to insert whatever placeholders you want to add to the new layout. This control reveals a list of placeholder types you can insert. The options are Content, Text, Picture, Chart, Table, Diagram, Media, and Clip Art.
- Play with the layout until you get it just right. You can move and resize the placeholders to your heart’s content, and you can apply any formatting or other options you want for the layout.
- When you’re happy, click the Close Master View button to switch back to Normal View.
- Choosing a slide layout PowerPoint offers you a number of different slide layouts that you can apply to create just the right look for your slides. You can choose from title slides, section slides, blank slides, pictures and captions, titles and captions, two-column, three-columns, and more. Whether you want to add bullet points or charts, video clips or animations, PowerPoint has a slide layout to create the slide easily. And after you create a slide, changing it to a different layout is as simple as tapping the one you want to use next.
- In the Slides pane, tap and hold the slide that uses the layout you want to change. When the square appears, release your touch.
- On the minibar that appears, tap Layout to open a gallery of layout choices.
- Swipe up to scroll through the layout choices if necessary.
- Tap the layout that you want to apply to the slide.
- Change the Slide Layout
- Click the slide whose layout you want to change in the Slides tab.
- Click the Home tab.
- Click the Layout button. A gallery of slide layouts appears. ----The currently selected layout is highlighted.
- Click a layout. PowerPoint assigns the layout to the slide
- make a style change that affects all slides
- You can use the Slide Master. Suppose that you do not like the font you selected for your presentation. Using the Slide Master, you can change the font on all slides in one action. Click the View tab and then click Slide Master. PowerPoint displays the Slide Master tab. Make the changes you desire; for example, select a different font for the presentation. When you finish, click the Close Master View button to hide the Slide Master tab. Your new font appears on every slide in your presentation.
duplicate existing slides,
Hiding a slide prevents it from appearing during the slide show. By hiding slides, you can create an abbreviated slide show from a presentation without deleting any slides. For example, you may need to give an abbreviated slide show to executives, but a more detailed presentation of the same slide show to managers. You can hide slides, give the presentation, and then unhide them. Hiding slides saves you time by allowing you to prepare only one slide show for two audiences. Hiding slides is also a good way to temporarily remove them to see how your presentation flows without them.
- Select the slide(s) you want to hide in Slide Sorter view. Note: To select multiple slides, click the first slide, and then press while clicking additional slides.
- Click the Slide Show tab.
- Click Hide Slide. A diagonal line appears through the slide number, indicating that the slide will not appear during the slide show.
An efficient way to create versions of the same presentation for different audiences is to gather subsets of the presentation’s slides in custom slide shows. You can also hide slides and then display them only if appropriate.
As a presentation takes shape, you have to move slides forward and backward. Sometimes you have to delete a slide. And you can’t move or delete slides until you select them first. Herewith are instructions for selecting, moving, and deleting slides.
Before you delete a slide, think twice about deleting. Short of using the Undo command, you can’t resuscitate a deleted slide. Select the slide or slides you want to delete and use one of these techniques to delete slides:
- Press the Delete key.
- Right-click and choose Delete Slide on the shortcut menu.
modify slide backgrounds,
Moving slides To move or rearrange slides, you’re advised to go to Slide Sorter view. Select the slide or slides that you want to move and use one of these techniques to move slides:
- Dragging and dropping: Click the slides you selected and drag them to a new location.
- Cutting and pasting: On the Home tab, cut the slide or slides to the Windows Clipboard (click the Cut button, press Ctrl+X, or right-click and choose Cut). Then select the slide that you want the slide or slides to appear after and give the Paste command (click the Paste button, press Ctrl+V, or right-click and choose Paste). You can right-click between slides to paste with precision.
apply styles to slides
Creating a table in a Content placeholder Basic tables are simple to create in PowerPoint. The easiest way to create a slide that contains a table is to use the Title and Content slide layout. Just follow these steps:
- Open the Home tab on the Ribbon and then click the New Slide button in the Slides group to add a slide with the Title and Content layout. A new slide is created.
- Click the Table icon in the center of the Content placeholder. The Insert Table dialog box appears
- Set the number of rows and columns you want for the table and then click OK. The table appears
- Type information into the table’s cells. You can click any cell in the table and start typing. Or you can move from cell to cell by pressing the Tab key or the arrow keys.
- Play with the formatting if you want. You can use Table Tools on the Ribbon, to control the formatting for the table.
- Stop and smell the roses. When you’re done, you’re done. Admire your work.
Inserting a table on a slide You can use the Table button on the Insert tab to insert a table on an existing slide. When you click this button, a gridlike menu appears that enables you to select the size of the table you want to create
Drawing a table A third way to create a table is to use the Draw Table command. The Draw Table command lets you draw complicated tables onscreen by using a simple set of drawing tools. This command is ideal for creating tables that are not a simple grid of rows and columns, but rather a complex conglomeration in which some cells span more than one row and others span more than one column. Here’s the procedure for creating a table by using the Draw Table tool:
- On the Insert tab on the Ribbon, click the Table button in the Tables group and then choose Draw Table from the menu that appears. PowerPoint changes the cursor to a little pencil.
- Draw the overall shape of the table by dragging the mouse to create a rectangular boundary for the table. When you release the mouse button, a table with a single cell is created,
- Click the Draw Table button in the Table Tools Design tab (shown in the margin). The mouse pointer changes into a little pencil when you click this button.
- Carve the table into smaller cells. To do that, just drag lines across the table. For example, to split the table into two rows, point the cursor somewhere along the left edge of the table and then click and drag a line across the table to the right edge. When you release the mouse button, the table splits into two rows. You can continue to carve the table into smaller and smaller cells. For each slice, point the cursor at one edge of where you want the new cell to begin and click and drag to the other edge.
- If you want to change the line size or style drawn for a particular segment, use the Pen Style and Pen Weight drop-down controls in the Draw Borders group on the Table Tools Design tab. You can change the style of a line you’ve already drawn by tracing over the line with a new style.
- If you make a mistake while drawing the table cells, click the Eraser (the one that looks like an eraser) button in the Draw Borders group and erase the mistaken line segment. Or, just press Ctrl+Z or click the Undo button on the Quick Access Toolbar. If you want to draw additional segments after using the Erase tool, click the Draw Table button. The most common mistake I make when drawing table cells is to accidentally create diagonal borders. If you make this common mistake, just press Ctrl+Z or click the Undo button, or use the eraser to erase the diagonal border.
- When you’re done, click outside of the table to finish drawing the table.
Applying style to a table After you’ve created a table, you can set its style by using the controls under Table Tools on the Ribbon. The easiest way to format a table is by applying one of PowerPoint’s predefined table styles. Before you apply a style, however, use the check boxes that appear at the left side of the Design tab under Table Tools on the Ribbon. These check boxes determine whether PowerPoint uses special formatting for certain parts of the table:
- Header Row: Indicates whether the style should format the first row differently than the other rows in the table
- Total Row: Indicates whether the style should format the last row differently than the other rows in the table
- Banded Rows: Indicates whether alternating rows should be formatted differently
- First Column: Indicates whether the style should format the first column differently than the other column in the table
- Last Column: Indicates whether the style should format the last column differently than the other columns in the table
- Banded Columns: Indicates whether alternating columns should be formatted differently
After you’ve set the Quick Style options, you can apply a Table Style to the table by clicking the style you want to apply . If the style doesn’t appear in the Table Styles group under Table Tools on the Ribbon, click the More button to reveal the Table Styles gallery. This gallery displays all the built-in styles provided with PowerPoint.
In addition to using one of the preselected table styles, you can format each cell and line in your table by using the following controls under Table Tools:
- Shading: Sets the background color for the selected cells.
- Borders: Lets you control which edges of the selected cells have borders.
- Effects: Applies bevels, shadows, and reflections. (Note that you can apply bevels to individual cells, but shadows and reflections apply to the entire table.)
Working with the Layout tab When you select a table, a special Layout tab is available, The controls on this tab let you adjust the layout of your table in various ways. undernoted lists the function of each of these controls.
- Select Activates the Selection cursor so you can select cells
- View Gridlines Shows or hides table gridlines
- Delete Deletes a row, a column, or the entire table
- Insert Above Inserts a new row above the current row
- Insert Below Inserts a new row below the current row
- Insert Left Inserts a new column to the left of the current column
- Insert Right Inserts a new column to the right of the current column
- Merge Cells Merges adjacent cells to create one large cell
- Split Cells Splits a merged cell into separate cells
- Height Sets the row height
- Width Sets the column width
- Distribute Rows Adjusts the height of the selected rows to distribute the rows evenly
- Distribute Columns Adjusts the width of the selected columns to distribute the columns evenly
- Align Left Left-aligns the text
- Center Centers the text
- Align Right Right-aligns the text
- Align Top Vertically aligns the text with the top of the cell
- Align Middle Vertically aligns the text with the middle of the cell
- Align Bottom Vertically aligns the text with the bottom of the cell
- Text Direction Changes the direction of text in a cell
- Margins Sets the cell margins
- Height Sets the overall height of the table
- Width Sets the overall height of the table
- Lock Aspect Ratio Fixes the ratio between height and width so that when you change the height or width individually, both values are adjusted to maintain the same ratio
- Bring Forward Brings the table to the front of the slide
- Send Backward Sends the table to the back of the slide
- Selection Pane Displays a selection task pane that lists the objects you can select on the slide
- Align Aligns the table on the slide
- Group Groups selected objects Rotate Rotates and flips objects
The WordArt feature enables you to create special effects with text. You can distort WordArt text and apply interesting color styles. For example, if you have a picture of a product, you can use the WordArt feature to bend a phrase over and around the picture. Or, you can emphasize an important word or phrase anywhere on your slide. You can even create a simple logo! WordArt is an object that you can move, resize, or format using techniques:-
Add WordArt :-
- Select a slide in Normal view
- Click the Insert tab.
- Click WordArt. The WordArt gallery appears.
- Click a WordArt style. The WordArt appears on the slide ready for you to type a word or phrase.
- Type your text
- Click the Drawing Tools Format tab.
- Click the Text Effects button ( ).
- Click Transform. The Transform gallery appears.
- Click a variation from the gallery.
- Resize the WordArt as needed to distort the effect.
- Drag the pink handles on or inside the WordArt border to change the distortion of the effect. You can use other tools on the Drawing Tools Format tab to format the WordArt.
- Click outside the object when finished.
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