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You have selected free tutorial of the Microsoft Corporation for the Microsoft Office Specialist (MOS) :
77-422: PowerPoint 2013
Topics : Insert and format shapes and slides : Insert and format shapes •Modify shape backgrounds, apply borders to shapes, resize shapes, insert shapes, create custom shapes, apply styles to shapes
Microsoft Help:-
you can insert and modify other types of graphic objects — shapes, screenshots, SmartArt, WordArt, and charts — in all Office programs
Insert and format shapes
There are many predefined shapes that you can easily draw on a slide to add visual interest. For example, you might want to put a solid, rectangular background behind a few clip art images. There are many available shapes, from simple geometric shapes to thought bubbles and arrows. Sometimes the concepts you want to convey to an audience are best presented in diagrams. You can easily create a dynamic, visually appealing diagram by using SmartArt Graphics, which provide predefined sets of formatting for effortlessly putting together various types of diagrams, such as the following:
- Process These visually describe an ordered set of steps to complete a task.
- Hierarchy These illustrate the structure of an organization or entity.
- Cycle These represent a circular sequence of steps, tasks, or events; or the relationship of a set of steps, tasks, or events to a central, core element.
- Relationship These show converging, diverging, overlapping, merging, or containing elements.
The Content placeholder includes six little icons for inserting different types of content:
- Table: Inserts a table
- Chart: Inserts a chart.
- SmartArt: Inserts a SmartArt graphic
- Picture: Inserts a picture,
- Online Picture: Inserts a picture from an online source
- Media: Inserts a movie
Adding graphic elements such as photographs, clip art, and shapes to your slides can enhance the attractiveness and effectiveness of your presentation. While you can insert graphics into slide placeholders, you can place graphic elements anywhere on a slide — you are not bound by placeholders. You can also use color and various formatting options to make your presentation picture-perfect.
You can use PowerPoint’s drawing tools to add a variety of shapes to your slides. You can use predefined AutoShapes, such as rectangles, circles, stars, arrows, and flowchart symbols. Alternatively, you can create your own shapes by using basic line, polygon, and freehand drawing tools.
Drawing rectangles, squares, ovals, and circles To draw a rectangle, follow these steps:
- On the Insert tab, click the Shape buttons (in the Illustrations group), then click the Rectangle button.
- Point the cursor to where you want one corner of the rectangle to be positioned.
- Click and drag to where you want the opposite corner of the rectangle to be positioned.
- Release the mouse button.
The steps for drawing an oval are the same as the steps for drawing a rectangle except that you click the Oval button rather than the Rectangle button. To draw a square or perfectly round circle, select the Rectangle button or the Oval button but hold down the Shift key while you draw. You can adjust the size or shape of a rectangle or circle by clicking it and dragging any of its love handles (the small circles you see at the corners of the shape).
Creating Other Shapes Rectangles and circles aren’t the only two shapes that PowerPoint can draw automatically. The Shapes gallery includes many other types of shapes you can draw, such as pentagons, stars, and flowchart symbols. The Shapes gallery organizes shapes into the following categories:
- Recently Used Shapes: The top section of the gallery lists as many as 24 of the shapes you’ve used most recently. The shapes found in this section change each time you draw a new shape.
- Lines: Straight lines, curved lines, lines with arrowheads, scribbly lines, and free-form shapes that can become polygons if you want. The freeform shape is useful enough to merit its own section,
- Rectangles: Basic rectangular shapes, including not just a regular rectangle but also rectangles with corners lopped off.
- Basic Shapes: Squares, rectangles, triangles, crosses, happy faces, lightning bolts, hearts, clouds, and more.
- Block Arrows: Fat arrows pointing in various directions.
- Equation Shapes: Shapes for drawing simple math equations.
- Flowchart: Various flowcharting symbols.
- Stars and Banners: Shapes that add sparkle to your presentations.
- Callouts: Text boxes and speech bubbles like those used in comic strips.
- Action Buttons: Buttons that you can add to your slides and click during a slide show to go directly to another slide or to run a macro.
adding text to a shape. For example, you can use an arrow with text in it to describe something on your slide. The text appears within the shape, and the shape effectively becomes a fancy text box. You lose a little versatility using shapes with text because shapes lack some of the automation that text boxes have.
- Right-click the shape in which you want to add text.
- Click Edit Text. The insertion point appears inside the shape.
- Type your text.
- Click anywhere outside the shape when finished
Modify shape backgrounds
Apply Borders to Shapes
Applying shape effects The Shape Effects button on the Drawing Tools tab on the Ribbon lets you apply several interesting types of effects to your shapes. When you click this button, a menu with the following effect options is displayed:
- Shadow: Applies a shadow to the picture. You can select one of several predefined shadow effects, or you can call up a dialog box that lets you customize the shadow.
- Reflection: Creates a reflected image of the picture beneath the original picture.
- Glow: Adds a glowing effect around the edges of the picture.
- Soft Edges: Softens the edges of the picture.
- Bevel: Creates a beveled effect.
- 3-D Rotation: Rotates the picture in a way that creates a three-dimensional effect.
resize shapes,
create custom shapes,
Apply Styles to Shapes
Adding Style to Your Pictures/Shape PowerPoint enables you to draw attention to your pictures/Shape by adding stylistic features such as borders, shadows, and reflections. To add a style effect to a picture, select the picture/Shape and open the Picture Tools tab on the Ribbon. Then, simply select the picture style you want to apply. PowerPoint comes with 28 predefined picture styles, Each of these styles is simply a combination of three types of formatting you can apply to pictures: Shape, Border, and Effects. If you want, you can apply these formats individually as described in the following sections.
Note that if you use one of these predefined Pictures/Shape styles, the picture will be updated automatically if you later change the presentation’s theme. As a result, you should use one of the predefined styles whenever possible.
Applying a Pictures/Shape border You can apply a border to a Pictures/Shape by opening the Picture Tools➪Format tab and clicking Picture Border in the Picture Styles group. This reveals the Picture Border menu, which lets you choose the border color, weight (the width of the border lines), and the pattern of dashes you want to use. Note that if you have applied a shape to the picture, the border is applied to the shape.
Applying Pictures/Shape effects The Picture Effects button in the Picture Styles group (located on the Format tab) lets you apply several interesting types of effects to your Pictures/Shape. When you click this button, a menu with the following effect options is displayed:
- Shadow: Applies a shadow to the picture. You can select one of several predefined shadow effects or call up a dialog box that lets you customize the shadow.
- Reflection: Creates a reflected image of the picture beneath the original picture.
- Glow: Adds a glowing effect around the edges of the picture.
- Soft Edges: Softens the edges of the picture.
- Bevel: Creates a 3-D beveled look.
- 3-D Rotation: Rotates the picture in a way that creates a three-dimensional effect.
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