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You have selected free tutorial of the Microsoft Corporation for the Microsoft Office Specialist (MOS) :
77-418: Word 2013 Core Topics : Format text, paragraphs, and sections :
Insert text and paragraphs •Appending text to documents, finding and replacing text, copying and pasting text, inserting text via AutoCorrect, removing blank paragraphs, inserting built-in fields, inserting special characters
Microsoft Help:-
Appending text to documents
Enter text in a new blank document
- Start Word from its shortcut or from a document’s shortcut.
- If an existing document is open, create a new blank document by clicking File to open the Backstage view. Next, select New and then click Blank Document.
- On the Home tab, in the Paragraph group, click Show/Hide. This makes nonprinting characters and symbols such as spaces, paragraph marks, and tabs visible in your document. If you no longer need to see these marks, click the same tool again to remove the characters from view.
- Type some text. Press the Enter key only at the end of a paragraph, not at the end of each line. Word automatically moves text to the next line when necessary.
finding and replacing text
copying and pasting text
inserting text via AutoCorrect
removing blank paragraphs
inserting built-in fields
Fields in Word 2013 are placeholders for values that might change from one time or place to another. Common examples of fields include page numbers, dates, file names, and totals of table columns. Some complicated features, such as a table of contents or an index, are built by single fields that collect information from throughout your document. Each field is stored in your document as a field code, a sort of formula that tells Word what to display. Usually what you see is the field’s result, the value that Word creates by evaluating the field code. Some kinds of fields evaluate automatically, but most fields must be updated explicitly. Several types of fields don’t display any result, but they supply data for other fields (for example, an XE field supplies an entry for an Index field). There are several ways to insert fields into a document. Some commands on the ribbon or on the Quick Access Toolbar, such as the Page Number button and the gallery items on the Table Of Contents button,
create fields at the cursor location. Another method, which handles many more types of fields, uses the Field dialog box.
Insert a field by using the dialog box - On the Insert tab, in the Text group, click Quick Parts and then click Field.
inserting special characters
the following special characters, you can include other text, punctuation, and spaces in the expression:
- Uppercase M for the month. One M displays the month as a one or two-digit number, but MM displays all months with two digits including a leading zero, if needed. The three-character MMM displays the month as a three-letter abbreviation, and the four-character MMMM spells out the month’s name in full.
- Uppercase or lowercase d for the day. One d displays the day of the month as a one or two-digit number, but dd displays all days with two digits including a leading zero, if needed. The three-character ddd displays the day of the week as a three-letter abbreviation, and the four-character dddd spells out the day of the week in full.
- Uppercase or lowercase y for the year. One y or the two-character yy displays the last two digits of the year; the four-character yyyy displays the four-digit year. The three-character yyy displays an error message.
- Uppercase H for the hour based on the 24-hour clock. One H displays the hour without a leading zero, and the two-digit HH displays the hour with a leading zero, if needed.
- Lowercase h acts like uppercase H except that it displays the hour based on the 12-hour clock. Use this character with the AM/PM expression.
- Lowercase m for the minute. One m displays the minute without a leading zero; the two-digit mm displays the minute with a leading zero, if needed.
- Uppercase or lowercase s for the second. One s displays the second without a leading zero; the two-digit ss displays the second with a leading zero, if needed.
- Uppercase or lowercase am/pm for the morning or afternoon on the 12-hour clock. This expression always displays uppercase AM or PM unless you also include the \* Lower switch in the same field code.
you can control the capitalization and formatting with a format switch that consists of the characters \* followed by a keyword that specifies the change in appearance.
- \* Caps Capitalizes the first letter of each word in the result.
- \* FirstCap Capitalizes the first letter of the first word in the result.
- \* upper Capitalizes all letters in the result.
- \* Lower Makes all letters in the result lowercase.
- \* CharFormat Applies the formatting (such as bold, italic, or a font name or size ) of the first character of the field code to the entire field result.
- \* MergeFormat Applies the formatting of the field’s previous result to the new result when the field is updated.
- \* alphabetic Displays a numeric result as the equivalent lowercase letter (a for 1, b for 2, and so forth). The \* Alphabetic switch displays uppercase letters.
- \* roman Displays a numeric result as the equivalent lowercase Roman numeral. The \* Roman switch displays an uppercase Roman numeral.
- \* ordinal Displays a numeric result as the number followed by st, nd, rd, or th as appropriate.
- \* ordText Displays a numeric result as the ordinal number spelled out in full (for example, twenty-third).
- \* CardText Displays a numeric result as the cardinal number spelled out in full (for example, twenty-three).
- \* DollarText Displays a numeric result as the cardinal number, with the word and inserted in place of the decimal point and with the first two decimal places expressed as a fraction (for example, twenty-three and 44/100).
Format a text field
- In a document, press Ctrl+F9 to insert a pair of field markers and type the field code quote "sample text" \* charformat \* upper.
- Format the letter q with a different font and size, such as Arial Black at 12 points, that you want to apply to the entire field result.
- Right-click the field and then, on the shortcut menu that appears, click Update Field.
Format a date field
- On the Insert tab, in the Text group, click Date & Time.
- In the Date And Time dialog box, in the Available Formats list, click one of the date formats. Select the Update Automatically check box and click OK.
- Right-click the date and then, on the shortcut menu that appears, click Toggle Field Codes.
- Inside the quote marks in the field code, type a time format such as hh:mm am/pm.
- Right-click the field and then, on the shortcut menu that appears, click Update Field.
Format a numeric field
- In a document that contains page numbers in the header, double- click the header area. Right-click the page number and then, on the shortcut menu that appears, click Toggle Field Codes.
- At the end of the PAGE keyword in the field code, type \* CardText and \* Caps.
- Right-click the field and then, on the shortcut menu that appears, click Update Field.
- Double-click within the body of the document. Type the field code = 2 .15 + 3 .02 \# "00 .00;(00 .00)". Select the code and press Ctrl+F9 to insert the field markers.
- Right-click the field. On the shortcut menu click Update Field.
- Right-click the field. On the shortcut menu Toggle Field Codes. Change the + sign to a - sign and then update the field again.
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