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You have selected free tutorial of the Microsoft Corporation for the Microsoft Technology Associate (MTA) :
98-349: MTA: Windows Operating System Fundamentals : Module 4: Managing Applications, Services, Folders, and Libraries :
Exploring and Managing Libraries
Microsoft Help:-
In Windows 7, libraries provide a convenient mechanism for
grouping related content items in ways that make sense to
the user. The default libraries group items by type of content,
so you’ll find document files in Documents, music and related files in Music, photos and images in
Pictures, and video and related files in Videos. But there’s no reason why you can’t create a library
for a project that might contain all these file types, and more. Let’s take a look at what’s involved in
creating a library, and adding and removing elements from that library.
Creating a Library
To create a new library, open Windows Explorer to the Library view, then right-click in the left pane
and select New, Library in the resulting pop-up menus .
When the New Library element appears in the right pane, give that library a unique and descriptive
name. I called mine Win7Project for this book .
Add Elements to a Library
The contents in a library are rooted in a folder on a hard disk
somewhere, so the process of populating a new library begins
by including an existing folder. You might want to consider
creating a new folder for this purpose if you’d prefer to leave
your existing folder structure alone.
The easiest way to add elements to a library is to open two
instances of Windows Explorer:
- In one Windows Explorer window, open the source folder that contains the items you want to
add to the library.
- In the other Windows Explorer window, open the target library.
- Right-click items in the source window and select Copy.
- Right-click in the library window and select Paste Shortcut to add items to the library without
moving them into your base folder. On the other hand, you can drag and drop items if you want
to move them into your library folder.
Remove Elements From a Library
If you’ve pasted shortcuts into your library, you need only delete the shortcuts to remove their parent
items without affecting those items. If you’ve copied the parents into the library’s base folder
but have retained originals, you can delete the copies to remove them from the library. If you moved
the files from their original folder into the base folder, you must move them back to the original or
some other folder to keep them. If you delete them, they will be placed in the Recycle Bin.
Searching
a Library
The Search function has been greatly refined in Windows 7 compared to Vista and previous
Windows editions. Called Desktop Search (or Search, for short), Windows 7 lets you search for files,
folders, email messages, hard drives, PCs, and much more, whether the items are local or remote.
You can search from the Search box on the Start menu, or use the familiar Search feature in
Computer or Windows Explorer.
In addition, Windows 7 introduces a new technology referred to as federated search, which enables
you to use something called a search connector to easily find web-based applications on internal
and external sites, right from your Search tool.
Types of Searching
Windows 7 uses two different types of searching:
• Intermediate searching—Uses an index to find objects with filenames that you type into the
Search box in Windows as well as in the Start menu. Like the index of a book, Windows 7 stores
information about files such as the filename, file date, and properties, including words in a document.
As you type your search criteria into the Search box, the list of programs changes to show
you files that meet that criteria based on what Windows 7 finds in the index. The big advantage
to intermediate searching is that it’s fast, but it only uses one criteria (the filename), so if you
need more information you need deep searching.
• Deep searching—Lets you search for different and multiple criteria such as the filename, the
date the file was saved, and the location in which the file was saved. You can use Boolean arguments
such as AND and OR as well as "greater than" and "less than" to help Windows 7 search
for the files you need. For example, you may want to search for a file that was saved before (or
less than) a certain date. You can also use wildcards in filenames to search for filenames that
contain letters in certain places. For example, if you want to search for files that start with the
letter N and end with the letter W, you would type N*W as the filename to search for; the asterisk
represents all characters and any number of characters between N and W. In this case,
Windows 7 would also find folders in which a parent folder begins with N and the child folder
begins with W, such as \Notebooks\Work.
Changing Search and Indexing Settings
Note
while reading this section that we’re describing the built-in Windows 7 Search features. Your
system might have a different search tool installed, such as Google Desktop Search, Yahoo Widgets,
or some other brand—those tools will operate differently. You’ll have to refer to those tools’ help
files or websites to learn how they work. However, you might want to know that you can choose
which program will do your searching for you, and even switch back and forth between the programs
you want to use as your default. Choose Start, Default Programs, Set Your Default Programs,
and you’ll see a screen that allows you to change which search tool to use by default. Windows 7 indexes most common files on your computer, including all the files in your personal
folder, your email, your offline files, Internet Explorer History, and the Start menu. Program files and
system files are not indexed because Microsoft says those files are rarely searched.
That doesn’t mean that Windows 7 won’t search nonindexed files. Windows 7 searches filenames
and contents in indexed locations and only searches filenames in nonindexed files by default. You
can change this default in the Folder Options dialog box from Computer or Windows Explorer.
Open the Folder Options dialog box by clicking the Organize button in the menu toolbar and then
clicking Folder and Search Options. In the Folder Options dialog box, click the Search tab, which
appears
You determine what to search in the What to Search area at the top of the tab. Your other option is
to have Windows 7 search filenames and contents in all files. This type of search could be a lot
slower than the default, depending on how many files you’re searching. When you search nonindexed
locations, you can also tell Windows 7 whether you want to include system directories and
compressed files at the bottom of the tab. In the How to Search area in the middle of the tab, the default search parameters are to search in
subfolders and to find partial matches. You can also decide how to search, including using natural
language search (where you get to ask a question), and turn off the index. If you decide you don’t
like your changes and want to revert to the defaults, click Restore Defaults. The Indexing Options applet in the Control Panel also lets you view the state of the index and make
changes to the file types and folders you want to index. Open the Indexing Options applet by clicking
Start, Control Panel, and then Indexing Options (in Icons view). The Indexing Options window
appears The Indexing Options window shows how many items are indexed and which folder locations have
indexed files. You can modify the folder locations by clicking Modify. If you want to really drill down
when configuring your index, click Advanced. The Advanced Options dialog box appears so that
you can index encrypted files, delete and rebuild your index, and set the index location.
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